How Padaria Trigo Alto stopped adding up timesheets by hand

01

The challenge

Trigo Alto has three stores and 38 people. The bakers start at 4 in the morning, which earns a night premium until 5, and the counter staff work a Sunday rotation.

Each store wrote down time in a notebook. On the 30th, Luciana spent a whole afternoon adding up hours, calculating the night premium and checking who had Sunday off.

Overtime only showed up after it was paid. And any mistake turned into a difficult conversation with the team.

02

How the rollout went

1. Week 1

   Importing the 38 people from the salary spreadsheet and setting up the early-morning schedules and the Sunday rotations.

2. Week 2

   Clocking in on the phone at all three stores, with location. Managers started approving overtime the same day.

3. Week 3

   The first payroll calculated from time tracking, checked side by side with the accounting firm's. Zero difference.

03

The routine, before and after

• Clocking in

  BeforeA notebook at each store

  With VelaThe phone, with a receipt for the person

• Night premium

  BeforeCalculated by hand, baker by baker

  With VelaCalculated on its own for anyone who starts before 5 a.m.

• Overtime

  BeforeDiscovered after being paid

  With VelaApproved by the manager the same day

04

Results

• 1 afternoon → 20 minto close the month's time tracking
• −60%overtime without prior approval
• 3 weeksfrom contract to first payroll

Fictitious numbers, created for the portfolio.

05

Next steps

In 2027, the bakery wants to open its fourth store already with digital onboarding.