Ótica Farol Baixo: the right benefits across four stores
Four mall stores, different hours and benefits calculated in a spreadsheet. Today the month's order comes out in 20 minutes and the deductions match payroll.
- Retail
- 27 people
- Recife (PE)
- Benefits
- Payroll
Listen to the story
Fictitious customer · logo, storefront and photo generated for the portfolio
01
The challenge
Farol Baixo has 27 people across four mall stores, each with its own hours. Meal and transportation vouchers were calculated in a spreadsheet at the end of the month.
Every month there was some wrong deduction: vacations that didn't take days off the voucher, hires that came in with the full month, transportation deductions above the limit.
Marcos wanted to offer a dental plan, but didn't know how much it would really cost.
02
How the rollout went
- Week 1
A benefits policy by store and role, with meal voucher amounts and each person's transit routes.
- Week 2
The first monthly order generated by Vela, already deducting vacations and hires by business days.
- Week 3
A dental plan simulation with each store's estimated enrollment.
03
The routine, before and after
Benefits order
BeforeA spreadsheet redone every month
With VelaThe order ready in 20 minutes
Transportation voucher deduction
BeforeSometimes above 6% of salary
With VelaCapped at 6% automatically
New benefits
BeforeDeciding in the dark
With VelaCost simulated before announcing
04
Results
- 20 minto generate the benefits order
- 0deductions redone in the last 6 months
- +1new benefit: a dental plan
Fictitious numbers, created for the portfolio.
What I like most is seeing the cost of each benefit before deciding. I simulated the dental plan in an afternoon, saw it fit and announced it to the team the next month.
Marcos TelesCo-owner · Ótica Farol BaixoFictitious person · AI-generated photo05
Next steps
The optician will move time tracking for its four stores to the phone at the start of the year.
