Digital onboarding
From “I accept the offer” to day one, without paper.
The person sends documents from their phone, HR checks item by item and the contract is signed electronically. Visible progress: Details → Documents → Signature → Done.
When you submit, you'll receive content from Vela about the demo and the HR routine. You can leave the list whenever you want.
- Document checklist with a status per item
- Electronic contract signature
- Data ready for payroll and time tracking
Fictitious data. Click the buttons on the screen to try it.
HR Analyst · starts 11/03/2026
Onboarding Fernanda Alves
- Details
- Documents
- Signature
- Done
- ID or driver's licenseSent
- CPFSent
- Proof of address
- Digital work card
2 documents missing.
Resources
What changes in the routine
Invite by link
The person receives a link, fills in their details and sends photos of the documents.
Item-by-item checklist
Each document shows whether it was sent, approved or needs a correction, with the reason.
Electronic signature
Contract and terms signed on the phone, with date and time logged.
Pre-employment medical exam
Exam scheduling and reminder, with the certificate attached to the process.
Integration with payroll
A completed onboarding becomes a record in payroll, time tracking and benefits.
Data protection
Documents with access restricted to HR and a defined retention period.
- 1Visible progress for HR and for the person
- 2Status of each document
- 3Reminder before the first day
How it works
In 3 steps
Send the invite
HR registers the role, salary and start date.
Receive documents
The person sends them from their phone; HR checks item by item.
Sign and finish
Contract signed and the record ready for day one.
Common questions
About digital onboarding
Is the electronic signature legally valid?
Law 14,063/2020 defines levels of electronic signature. Which level to use for each document is a decision to confirm with the company's legal counsel.
What if the photo of the document is illegible?
HR marks the item as “correct”, writes the reason and the person gets a request to resend it.
Who sees the documents?
Only HR people with permission. Every access is logged.
The other modules
Shall we trim the sails together?
In 30 minutes we'll show you Vela with your company's routine: payroll, time tracking, benefits and onboarding. No strings attached.
When you submit, you'll receive content from Vela about the demo and the HR routine. You can leave the list whenever you want.