Free resource · 2-page PDF
Payroll close checklist
22 checks, in 4 stages, to close the month without broken formulas, forgotten deductions or redone payslips.
- What to check before, during and after closing
- Payment, eSocial, FGTS and DCTFWeb deadlines flagged in the right place
- Ready to print and use every month
Done! The checklist is yours.
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What's inside
Stage 1 · Up to 3 business days before
Before closing
- The month's time tracking closed, with adjustments and overtime approved by managers
- Hours bank checked: balances and hours about to expire
- The month's hires with complete records and prorated salary
- Terminations with notice, vacation and prorated 13th salary calculated
- Leaves and medical certificates entered (illness, leave)
- This month's and next month's vacations entered
- Changes to salary, role and schedule recorded
Stage 2 · Up to 2 business days before
Benefits and deductions
- Transportation voucher: deduction of up to 6% of base salary checked
- Meal voucher and health plan: the month's enrollments and dependents
2 more items in the PDF
Stage 3 · Closing day
Check
- Mismatches reviewed one by one, with the reason logged
- Comparison with the previous month: anyone who varied by more than 10% has an explanation
2 more items in the PDF
Stage 4 · Up to payment and the following days
After closing
- Payslips sent and reading tracked
- Payment by the 5th business day of the following month (CLT, art. 459, § 1)
5 more items in the PDF
Content for guidance, subject to review. Compliance deadlines change with the calendar; check with your accountant.